QuickBooks Desktop is an account-based software mainly for small and medium-sized businesses. This app provides solutions for financial and accounting issues in business. Intuit developed it in 1992. It is available for Windows and macOS.
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Key Features of QuickBooks Desktop
QuickBooks Desktop has various features that help you to manage the business financial transactions and optimize the accounting process. Now, we are discussing some key features of QuickBooks Desktop.
Select Version Based on Your Preference
This software has many versions, like Pro, Premium, and Enterprise. You can choose an edition according to your business size and your preference. Pro and Premium versions focus on small and medium-sized businesses. And Enterprise focuses on large companies to provide more complicated business solutions.
Make Your Auditing Easy
You can make your business’s financial report smoothly with the help of this software. It makes different types of audit data, for example, balance sheets, cash flow statements, income statements, etc. This financial data helps you to make decisions easily and quickly.
Make Your Transaction Report Fast
You can smoothly record and organize your financial transactions with the help of this software. Financial transactions such as income, expense, accounts payable, accounts receivable, and all types of accounts term you can easily record with it.
Customized Invoicing
This software can create customized invoices with your business’s logo. You can track the payments and send personalized payment reminders to your clients.
Multiple Accessibility
This software has several access options. It helps your business be more efficient and effective. Different kinds of employees have access to the software. They enter the software and do their required work.
Safe and Secure
QuickBooks Desktop has user-level protection and security of data to protect your financial details. There are many other features available in QuickBooks Desktop. These are the popular features we discuss.
System Requirements
These are the minimum system requirements for installing QuickBooks Desktop.
- Operating System: Windows 10 or 11 (64-bit).
- Processor: Minimum 2400 MHz.
- Ram (workstation): Minimum 8 GB.
- Ram (server): 1-5 users need 8 GB, 10-14 users need 12 GB, 15 users need 16 GB, and 20+ users need 20+ GB.
- Disk Space: Minimum 2.5 GB of free space.
The Difference Between QuickBooks Desktop and QuickBooks Online
QuickBooks Online and Quickbooks Desktop are popular software as financial solutions by Intuit. Now, We are going to discuss QuickBooks Online and QuickBooks Desktop.
| QuickBooks Desktop. | QuickBooks Online. |
| QuickBooks Desktop needs to be installed on your desktop locally, and there is no accessibility via the cloud. | For QuickBooks Online, you do not need to install the software. You can run this from anywhere with the internet. |
| This software needs manual updates. | There is no need to update this software. |
| To buy this software, you need to pay a time purchase fee. But, in case of adding more features, you need to pay for those features. | QuickBooks Online is a subscription-based software. You need to pay monthly. |
| It offers specific features for specific industries. | It provides solutions for all kinds of businesses and industries. |
| All user needs to run the software from a single location. | This software allows users to access the system from different areas. |
| This software requires a manual update for storing the data. | This software has automatic updates for storing data. |
Alternative of QuickBooks Desktop
There are many alternative software available for QuickBooks Desktop. Each of these software has unique features and benefits. For example, Xero, FreshBooks, and Wave are popular software. All of these software are cloud-based software. There is another software called Sage 50. It focuses on small and medium-sized business issues. It is a direct competitor of QuickBooks Desktop.
Why Choose QuickBooks Desktop
There are many reasons why we should choose QuickBooks Desktop. Let’s know about these reasons.
Unique and Advanced Features
In QuickBooks Desktop, you will get many advanced features. The Premium and Enterprise version has special and advanced features.
Business Specific Version
It has various versions to offer. The specific version helps specific kinds of businesses. It will help to make decisions quickly.
Protected Data
It installs in local storage. If you want all control of your financial data and do not want to store it in the cloud, then QuickBooks Desktop gives you the power to do this.
Customization
There are various customization options in this software.
Pros and Cons
Everything has pros and cons. Now, we are discussing the pros and cons of QuickBooks Desktop.
Pros
- It has some business-specific versions.
- You can control all your financial data.
- The cost of purchasing it is one-time.
- There are various customization options.
- Multiple users can access the system.
Cons
- There is no online access to this software.
- Data need to be manually updated.
- One-time purchasing initial costs are much higher than a subscription-based model.
FAQs
Is QuickBooks Desktop for offline use?
Yes, you can use it offline. You need an internet connection to update your financial data to the cloud.
Is Quickbooks Desktop available for Windows 8?
No, Microsoft stopped providing security updates for Windows 8 on January 10, 2023. For this reason, QuickBooks is not available for Windows 8.
Can QuickBooks Desktop installed on many computers?
Yes, but the number of computers depends on which version you purchase. QuickBooks has different versions. Specific versions of the software allow particular numbers of computers.
Is QuickBooks Desktop a cloud-based software?
No, it is not a cloud-based software. You have to install it locally, and it does not need internet.
Can QuickBooks Desktop customize a financial report?
Yes, it has various types of customized options. You can customize any financial report as you need.
Final Word
If you want account-based software for your business, QuickBooks Desktop is one of the best options. It has specific versions for specific industries, and everyone likes this feature of QuickBooks Desktop. QuickBooks Desktop is popular in small and medium-sized businesses. It is a powerful financial tool for your business.